The Ins and Outs of a Good Waiver Letter

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Letter writing can be pretty challenging to many. In the case of having to write a waiver letter, you need to be able to express your request in as few words as possible and a comprehensive way. It is a request letter by the sender to the receiver to forgo certain restrictions.

There are many types of waiver letter, it all depends on the receiver. You may need to write a mcat waiver, to the bank, etc. Whatever the case, these letters have a general format that applies. That is:

Formatting of Waiver Letters

As you go through a sample waiver letter, you will notice that the structure adopted includes:

Date: Just like you would in an ordinary note, it is usually located at the top of the letter. Mostly after the sender’s address.

Receiver’s Address: start with their full name, followed by their current address.

Re: an essential part of any letter. Here you state your reason for writing the letter, briefly.

Opening salutation: if you know the name of the receiver, you can use “Dear So and So.” In a situation where you aren’t sure, you can simply use “To whom it may concern.”

Body: a waiver letter is professional, you, therefore, need to use a formal tone. Provide any relevant information that may be required of you, in the body of the letter. Where possible, you should attach corroborating documents to the message.

Closing salutations: sincerely, works just fine, append your signature and write your full names in the subsequent lines, respectively.

Tips and Tricks

While writing a waiver letter doesn’t mean that the receiver will comply with your request. It doesn’t hurt to write one, professionally. Below are the tips and tricks that you can use in the refusal letter :

Know the Eligibility issues that apply

Any entity that issues an obligation has terms and conditions that apply. You need to familiarize yourself with these terms before you embark on writing the waiver letter. It will help you to determine whether you are eligible or not.

Explain your request

The first paragraph of the body should be, about the claim that you have. State it clearly and do not exaggerate on issues. It could be requesting for certain fees, or charges to be waived, needing a release from a previous engagement, or communicating the courtesy that you need from them.

Include relevant additional information

In the letter, you need to demonstrate and even highlight significant statements and assertions. Whether they are financial figures, supporting dates, interested parties, etc. Remember not to exaggerate the importance of your claims.

Once you are through with the letter writing part, if you need to support your statements with the document; feel free to send the letter with the corroborating reports. It is not just about attaching any material with the letter. They should be copies that are relevant to your claim.

They could range from copies of contracts, printouts, photos, photocopies, receipts, and much more. Choose documents that add weight to your request.

Conclusion

A waiver letter should be concise; the receiver may not have the time in the world to try and fathom what you want to say. Use a formal tone and keep it simple. Remember that writing one doesn’t guarantee compliance from the receiver.

Attach the necessary corroborating documents and get help when and if needed. You can also find professional waiver writing help, online. Good Luck!

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